Executive Assistant to the Chief Researcher“The most talked about AI company in Hollywood” Flawless is shattering the boundaries of traditional filmmaking with its groundbreaking suite of Gen AI film editing tools. Our mission is to empower filmmakers with cutting-edge technology that allows creativity without compromise, expands storytelling possibilities, and delivers unparalleled visual and emotional experiences. We are also setting new standards in ethical AI by creating the Artistic Rights Treasury (A.R.T.), a rights management solution designed to protect artists and rights holders within the Entertainment landscape. As the Executive Assistant to the Chief Researcher, you will be joining an innovative generative AI startup changing the future of filmmaking. The EA will play a pivotal role in supporting the dynamic and fast paced environment of Flawless AI. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively. You will be instrumental in managing the Chief Researchers schedule, coordinating meetings, presentations, travel arrangements, and ensuring efficient operation of their day-to-day activities. As a Flawless team member, clear, concise, and constant communication is paramount to the success of our company objectives. This individual must be able to work effectively and efficiently with our cross-functional teams in both the US and UK locations.
Responsibilities
Provide comprehensive administrative support to the Chief Researcher, including managing calendars, scheduling meetings, and coordinating travel logistics.
Act as the first point of contact for internal and external stakeholders, maintaining professional communication and confidentiality.
Manage and prepare for high-level meetings, including creating agendas, taking minutes, and following up on action items.
Manage email correspondence, ensuring prompt and accurate responses.
Coordinate travel arrangements, including flights, accommodations, and itineraries.
Assist in the preparation of reports, presentations, and other executive documents.
Collaborate with various teams across the company to facilitate smooth operations and communication.
Handle confidential information with discretion and integrity.
Qualifications
Proven experience as an Executive Assistant or similar administrative role.
Exceptional organizational and multitasking abilities.
Strong communication skills, both written and verbal.
Proficiency in G-Suite and advanced scheduling tools.
Ability to work independently and under pressure in a fast-paced environment.
Experience in travel planning and logistics.
Detail Oriented with a proactive approach to problem-solving.
A keen interest in the entertainment and technology industries is a plus.
Flawless is proud to emphasize an equal opportunity, safe environment for people to do their best work. We are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
