BrainBox AI utilizes self-adapted artificial intelligence technology to proactively optimize the energy consumption of one of the largest climate change contributors: Buildings. Our AI engine supports a self-operating building that requires no human intervention. Using deep learning, cloud-based computing, and our proprietary process, our solution autonomously optimizes existing Heating, Ventilation, and Air Conditioning (HVAC) control systems for maximum impact on energy consumption.

We’re here to make a difference for the climate and that difference requires a particular set of skills. An exciting opportunity awaits the right candidate to join a fast-growing Artificial Intelligence company for the position of Executive Legal Assistant to join our dynamic team.

What you will do

• Drafting, filing and managing various business entity documents for corporations, both in Canada and internationally with government agencies.
• Manage legal data management system.
• Respond to Requests for Information.
• Provide high-level administrative support to executive-level attorney in a SaaS company setting.
• Manage executive calendars, including scheduling meetings, coordinating appointments
• Assist in drafting, reviewing, and editing legal documents related to software licensing agreements, contracts, and corporate governance.
• Conduct legal research on various topics relevant to the SaaS industry, such as data privacy regulations and intellectual property rights.
• Serve as a liaison between legal team members, other departments, and external parties, facilitating communication and ensuring timely responses.
• Maintain organized electronic filing systems for legal documents and correspondence, ensuring easy retrieval and compliance with document retention policies.
• Assist in preparing materials for board meetings, including agendas, presentations, and meeting minutes.
• Handle confidential information with discretion and professionalism, adhering to strict data security protocols.
• Assist in the management of legal department budgets and expenses, tracking invoices and processing payments as needed.
• Collaborate with cross-functional teams on special projects and initiatives, providing legal support and guidance as required.

What you will need to succeed

• Bachelor's degree in Paralegal Studies, Legal Studies, Business Administration, or related field.
• Previous experience as a legal assistant, paralegal, or similar role, at a law firm or in a corporate environment, with experience within the technology or SaaS industry, being  a plus.
• Previous experience with the implementation and use of Contract Lifecycle Management or Contract Management System platforms.
• Proficiency in legal research methods and tools, with familiarity with SaaS-specific legal issues and regulations being a plus.
• Proficiency using virtual data rooms to upload and organize documents.
• Superb attention to detail, as well as organizational and multi-tasking skills.

Why Work at BrainBox AI

• Cool Environment | Collaborative Culture | Growth Opportunities |
• Make a significant impact on the world - join the fight against climate change
• Be a part of a revolutionary technology movement
• Collaborate with innovative, out-of-the-(Brain) box thinkers in a fast-paced environment
• Work with amazing people who truly have a passion in the work they do

At BrainBox AI, we are committed to providing an inclusive work environment. We value the diversity of our team and we strongly believe in the power of people. We foster a safe space for our employees to thrive regardless of race, ethnicity, gender, gender identity, sexual orientation, age, and religion.