Date Posted: 04/11/2024
Req ID: 36924
Faculty/Division: VP & Provost
Department: Office of the Vice-Provost, Innovations in Undergraduate Education
Campus: St. George (Downtown Toronto)
Position Number: 00056359

Description:

Purpose:

Working under the direction of the Director, Innovations in Undergraduate Education, the Special Projects Officer is responsible for identifying issues, advising on strategy options, recommending solutions, implementing project plans, and responding to the objectives and priorities of the Office of the Vice-Provost, Innovations in Undergraduate Education, specifically related to generative artificial intelligence and the work of the University's Task Force on Artificial Intelligence. The Special Projects Officer is responsible for project management and implementation to ensure the work of the Vice-Provost's Office can be carried out efficiently and effectively.

Such project management and implementation includes: (a) providing strategic advice and administrative support on undergraduate education initiatives, policy matters and other related teaching and learning issues as they relate to generative artificial intelligence, (b) facilitating project work to ensure deliverables are met within the required timeline, (c) advising on draft policies and proposals, (d) undertaking detailed research on generative artificial intelligence and related technologies, (e) following-up on decisions related to Faculty staffing and strategic priorities impacting undergraduate academic units, including openings and closures, and new academic directions made by the members of the portfolio and the portfolio's various committees, (f) developing draft communications such as reports, remarks, presentations, and correspondence, (g) ensuring maintenance of existing web resources (WordPress websites and associated materials) and support development of new web resources as required, and (h) ensuring ongoing maintenance of the highest level of pro-activity and service for the portfolio. 

The Special Projects Officer will coordinate, assist with and advance projects, initiatives and daily activities within the Office of the Vice-Provost, Innovations in Undergraduate Education that require knowledge of confidential information about staffing, priorities, new academic directions at the undergraduate level, and other strategic institutional initiatives. The role of the Special Projects Officer will continue to evolve and the individual must be willing to respond to the given priorities of the day and be willing to work cooperatively in a challenging and dynamic environment.

Qualificatons Required:

Education: 

• University degree required, post graduate degree (Master's or Ph.D) an asset, or equivalent in education and experience.

Experience:

• Minimum four (4) years’ experience in a university setting.
• Knowledge of generative artificial intelligence technology and uses within higher education, particularly teaching, learning and organizational operations.
• Understanding of and experience engaging with and supporting high-impact and experiential learning educational practices preferred.
• Experience leading complex and multi-stakeholder projects.
• Demonstrated success in the design and implementation of new initiatives and processes.
• Demonstrated experience in liaising with senior administrators, responding to and handling matters of a complex, confidential and sensitive nature.
• Extensive knowledge of university policies and procedures, governance structure, educational priorities, policy formation, and an understanding of the University’s organizational structure.
• Demonstrated experience in understanding complex issues related to institutional policies and practices.
• Extensive experience participating and supporting committees.
• Knowledge about media (including traditional, new and social media), protocol, diplomacy, and an excellent understanding of the University’s mission and intersection with the broader community.

Skills:

• Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets including complex formulas, and prepare sophisticated PowerPoint presentations, familiarity with Microsoft Sharepoint).
• Web design skills such as content management software and Wordpress preferred.
• Familiarity with Acrobat and other Adobe software an asset.

Other:

• Strong research, writing, communication, presentation and interpersonal skills.
• Knowledge of quantitative and qualitative statistical analysis procedures.
• High degree of political acuity and judgment.
• Ability to deal with senior University Officers in a manner which facilitates cooperation and consensus building.
• Ability to work independently with a high degree of initiative, discretion, and tact.
• Ability to work under pressure.
• Superior organizational skills in planning, project management and task coordination.
• Flexibility and problem solver orientation and strong leadership capabilities.

Closing Date: 04/24/2024, 11:59PM ET
Employee Group: Salaried 
Appointment Type: Budget - Term ; This is a 18-month term appointment.
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
PM 3 -- Hiring Zone: $90,134 - $105,156 -- Broadband Salary Range: $90,134 - $150,223  
Job Category: Administrative / Managerial
Recruiter: Fiona Chan

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.