Enterprise Bot is a rapidly expanding conversational AI technology scale-up company that has been providing advanced automation solutions to large companies worldwide since 2017. Our cutting-edge technology is trusted by well-known companies such as SIX Group (Swiss Stock Exchange), SWICA, Generali, and others to enhance customer contact, automate processes, and drive revenue growth. Our global team comprises over 50 highly skilled professionals from diverse backgrounds.

Fostering a truly open and progressive company culture with state-of-the-art engineering solutions - working at Enterprise Bot is a refreshing mix of purpose, challenge, and fun.

Tasks

We are seeking a proactive and organized Executive Assistant to provide comprehensive support to our CoFounder and Head of Sales. You will play a pivotal role in ensuring smooth operations and facilitating effective communication within our dynamic team and external clients.

Responsibilities:

• Provide high level administrative support to the CoFounder and Head of Sales.
• Manage and organize complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize incoming communications, including emails, phone calls, and correspondence.
• Prepare and edit documents, presentations, and reports for internal and external distribution.
• Attend meetings with senior management, take accurate minutes, and follow up on action items.
• help with administrative tasks such as reservations, filing paperwork, and organizational activities
• Handle confidential information with discretion and professionalism.
• Assist with project management tasks, including tracking deadlines and deliverables.
• Anticipate needs and proactively solve problems to ensure smooth operations.
• Collaborate with other team members to ensure efficient workflow and communication.

Requirements

• 1-3 years of proven experience as an executive assistant or similar role supporting senior executives.
• Proficiency in English and German (native speaker) is essential, with additional languages such as French considered a significant advantage.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and with minimal supervision.
• Discretion and confidentiality in handling sensitive information.
• Positive attitude and adaptability to changing priorities and deadlines.
• Ability to work most days from our office in Seefeld Zurich but have the flexibility to travel within and outside Switzerland when required. Having a GA travel card is an additional plus
• Previous experience in a startup or fast paced environment is a plus.

Benefits

• The opportunity to work with renowned brands and be part of an innovative team at the forefront of conversational AI technology.
• A dynamic and collaborative work environment that encourages continuous learning and professional growth.
• Competitive salary and benefits package.
• Flexible working hours and fun get-togethers.
• The possibility of joining a startup that is shaping the future.

Join our team and be a key player in driving our company's success in a dynamic and innovative industry!